Office Manager

An exciting opportunity has arisen to join our team as Office Manager, working at our Leeds office.  

Salary: £28,000 – £31,000 dependent on experience

About the role

We are looking for a highly organised and proactive Office Manager who will play a crucial role in overseeing daily office operations in our busy Head Office.

This is a full time, office-based role.

Role responsibilities

• Ensure that office procedures & practices are adhered to and review/ improve as necessary.
• To provide full contract support for Operations Manager and Contracts Managers including completion of tenders, Health & Safety Plans, Method Statements and quotations.
• Ensure correct paperwork is in place prior to contracts starting.
• Ensure all notifications to HSE and EHO are recorded and delivered in accordance with company guidelines.
• Locate accommodation for employees working away from home within the financial parameters.
• Manage administration staff and assist with the training and induction of administrators when required.
• Take minutes of meetings including regional meetings, disciplinary hearings and interviews.
• Setting up meeting rooms for internal & external meetings, e.g. Board meetings, interviews, training sessions and client meetings, ensuring that they are tidy and ready for use.
• Order / collect lunches for meetings and ensure Board room is fully stocked with refreshments.
• Look after the reception desk, ensuring the signing in sheets are available.
• Coordinate internal communications.
• Deal with energy suppliers, pest control etc when they attend site to carry out routine maintenance.
• Deal with all customer enquiries or forward to appropriate colleague for attention.
• Laise with the cleaning company to ensure cleaning is up to standard.
• Resolve any building maintenance issues.
• Ensure the compliance facilities folder is up to date and checks have been completed.
• Ensure adherence to all fire and emergency procedures.
• Mange office supplies, ordering stationery, toilet and kitchen supplies when necessary.
• Manage the office budget and expenses, including invoices and petty cash.
• Raise purchase orders as needed.
• Provide cover for other Admin staff when on annual leave/sickness.

About you

• Proficiency in Microsoft Office (Excel, Word, Outlook etc) and IT literate.
• Familiarity with administrative procedures and practices, manging a team and handling documentation.
• Must hold a driver’s licence.
• Professional and friendly manner.
• Excellent attention to detail. 
• Strong interpersonal and communication skills, both verbally and written.
• Organised with a strong ability to meet deadlines.
• Ability to prioritise tasks effectively and problem solve proactively.
• Flexibility to adjust to changing offices needs.

About us

Rhodar is a leading specialist enabling works provider. We specialise in a portfolio of services including Asbestos Removal, Demolition, Land Remediation, and Passive Fire Protection.

Supported by over 500 employees at 14 facilities nationwide, our highly trained teams are trusted by major corporations to offer a specialist enabling works solutions covering our core disciplines either individually or collectively across both public and private sectors.

The scale of our projects range from multi-million-pound regeneration works, combining our core specialisms, to domestic support for insurance clients and housing associations, which is conducted by our specialist Homeworks team.

You can read more about the work we do at www.rhodar.co.uk.

 Rhodar Culture

At Rhodar we pride ourselves on our culture, In Pursuit of Excellence (IPOE) is our cultural programme and it permeates everything we do. Our Values are:

• Teamwork
• Positivity
• Quality
• Responsibility
• Professionalism
• Leadership
• Integrity

Every 18 months we hold a conference which brings together employees from across the country. During the day we share business developments, divisional updates and present staff awards based on our values.

 Why Rhodar?

• Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
• 25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
• Christmas shutdown (utilising annual leave & bank holidays)
• Annual pay review
• Company pension scheme with enhanced contributions
• Free on-site parking
• Annual appraisal, including learning & development plan
• Excellent career progression and training opportunities
• Investors in People recognition – 2015, 2019 and 2022
• Access to an employee assistance programme, including counselling services, and mental health first aiders to support your health and wellbeing
• Opportunities to partake in volunteer work and charity events

We are committed to being the leaders in our sector and ensure that we develop our employees to reach their full potential. If you are interested in joining an ambitious forward-thinking business with great opportunities for career development, we would love to hear from you.

Due to the high volume of applications, we are unable to reply to each individual applicant. If you do not hear from us within four weeks, then unfortunately your application has not been successful.

We will keep your application on file for six months and we will consider you for future roles within the organisation during this time. Your information will be deleted after six-months. If you wish to be considered for roles after this point, then you will need to re-apply.

Rhodar Industrial Services is committed to being an equal opportunities employer.